---------- Forwarded message ---------- From: Monica Anderson Date: Mon, Jun 7, 2010 at 9:37 AM Subject: Fwd: AAAI-10 Robot Exhibition Information To: Zachary Dodds Cc: Keri Harvey, Andrea Thomaz Can you forward this email to your groups and copy us in? Thanks! Attached is the registration and logistical information from AAAI. I also need the quad chart and talk title/speaker from many of you. Please forward this information for the program and the web site. Thanks. Dear AAAI-10 Robot Teams, Attached is information that we hope will be of use to you in Atlanta. Please note the following items that need to be completed and returned to AAAI by Friday, June 18. *Badge Request Form *Rules and Liability Acknowledgement Form *Photograph and Videotape Release Form *Robot Team Registration When you arrive at the Westin Peachtree Plaza, please go to the Vinings Room on the Sixth Level of the Westin where the robot team check-in desk will be located. We urge you to submit the attached Badge Request Form to AAAI before Friday, June 18 to avoid delays onsite in the registration area. Please feel free to contact me at aaai10@aaai.org if you have any questions about the conference. Sincerely, Keri Harvey Senior Conference Coordinator, AAAI ------------------------------------------------------------------------- AAAI-10 ROBOT EXHIBITION RULES AND REGULATIONS The main purpose of the conference is educational and is aimed at increasing the opportunity for professional exchange and interaction among colleagues. AAAI does not endorse any products or services, but simply provides a forum for the disbursement of technical information. REGISTRATION If you have not yet registered for the AAAI-10 technical conference, please do so as soon as possible but no later than June 11 to qualify for the late registration rate. All robot team members must register for the technical conference and wear an official technical badge. https://www.aaai.org/Forms/aaai-registration-form.php ROBOT EXHIBITION LOCATION & SCHEDULE The Robot Team "work area" will be held in the Vinings II Room on the Sixth Level of the Westin. Move-in for the team work area will begin at 7:30am, Monday, July 12. Entrance to the work area will be monitored by a AAAI volunteer during registration hours Monday, July 12 - Thursday, July 15. IMPORTANT AFTER HOURS ACCESS INFORMATION Each designated Team Captain (on badge request form) will receive one key to the work area for after-hours entrance to the room. WORKSHOP The Robot Workshop will be held on Monday, July 12 in Vinings I. PHOTOGRAPHY AAAI reserves all photographic and video rights for the Conference including those for the Robot events. No photographs or filming shall be made without the written permission of AAAI and the participants involved. SECURITY There will be NO HIRED SECURITY for the Vinings Rooms. As noted above, each team captain will be given a room key for access to Vinings, which will allow after-hours access to the work area. AAAI ASSUMES NO RESPONSIBILITY FOR DAMAGE OR LOSS OF BOXES OR EQUIPMENT. It is HIGHLY RECOMMENDED that you take all valuable items (such as laptop computers) with you whenever you leave your area. SHIPPING INFORMATION If you will be shipping items to the conference venue, it is recommended that shipping arrangements be made through the AAAI-10 service contractor, Freeman. All robot teams will be responsible for payment directly to Freeman prior to or at the event. AAAI is not responsible for packing, loading, or shipping your equipment. All shipments need to be prepared for shipping out by Thursday, July 15 at 11:00am. Freeman will accept crated, boxed or skidded materials beginning Friday, June 11, 2010, at the following address. Material arriving after July 06, 2010 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM - 3:30 PM. Warehouse Shipping Address: AAAI-2010 Show Management Robot Program - Vinings (Insert Contact Name/Affiliation here) C/O FREEMAN 841 JOSEPH E LOWERY BLVD NW ATLANTA, GA 30318 Contact information: FREEMAN EXHIBIT TRANSPORTATION (800) 995-3579 fax (817) 385-0983 Freeman Representative: Ben Lutz, Sales Manager, Freeman, Direct: 404-253-6458, Cell: 770-329-6979, Email: Ben.Lutz@freemanco.com -------------------------------------------------------------------------------- AMENDMENTS: Any regulatory matter not specifically covered herein may be interpreted and enforced by AAAI. These regulations may be amended from time to time by AAAI by written notice to the Robot Team participants. Participants must agree to abide by the foregoing rules and regulations as well as by any amendments or additions made in conformance with the preceding. LIABILITY: Neither AAAI, the Westin Peachtree Plaza, Freeman, official service providers, nor any of the officers, directors, agents, or employees of AAAI shall be liable for any damage, loss, harm, or injury, to the person or property of any AAAI-10 participant, resulting from theft, fire, water, act of God, accident, labor strike, or any other cause, which damage, loss, harm or injury occurs during the course of or results from an Robot Team's participation in the AAAI-10 Robot Program. Robot participants shall indemnify and hold AAAI harmless from any and all liability for damage, loss, harm or injury to person or property that might ensue from any cause resulting from or connected with the transportation, placing, removal or display of exhibits. It is the responsibility of the Robot Teams to secure insurance at its own cost and expense and to maintain proper insurance coverage for its property, damage, loss or theft, liability, or business interruption. The Robot Team assumes all costs arising from the use of patented, trademarked, copyrighted, or service-marked materials, equipment devices, processes or dramatic rights used on or incorporated in the conduct of their demonstration; and the Robot Team agrees to indemnify and hold harmless AAAI, Freeman and the Westin Peachtree Plaza from all damages, costs and expenses in law or equity for or on account of the use of any patented, trademarked, copyrighted, or service-marked materials, equipment, devices, processes, or dramatic rights furnished or used by the Robot Teams, its employees or licensed agents. -- Monica Delaine Anderson Assistant Professor The University of Alabama Box 870290 Tuscaloosa AL 35487 (205) 348-1667 (205) 348-0219