Editing revision 13 of HowToRunFunball
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MacKenzieStuart wrote this document in 2006th; RichardBowen is (with her permission) putting it on FunWiki as a helpful resource. I plan to import it as faithfully as possible first, then go through and modify stuff to bring it up to date, so that an originalish copy exists in the page history for posterity. This page is unfortunately outdated at the moment, and will be altered soon to better reflect current realities of the Funball process. MattRichman, XandaSchofield, and KarenBeaty have such details. ''Steps for Registering, Planning, and Executing a Nonalcoholic Mudd/Scripps Party'' ''Part One: Before the Party: February 16th, 2006'' = Step One = ''Timeframe: ASAP'' Figure out who should register Funball. They don't need to have gone to the party planning seminar because Funball is not alcoholic. Have this individual go to the LAC and find DeanChris. In order to register a party, Dean Chris needs to know the following: * The date and time of the party * Whether the party is alcoholic or nonalcoholic * The party designation (5-C, Mudd/Scripps, Mudd-only, Mudd-sponsored) Dean Chris is a fan of non-alcoholic parties. He's given us $200 (or more) for Funball every semester for a long time, so ask. You'd be surprised at how difficult this registration step is, so get it done early. Funball should be registered as early in the semester as possible since we want a very specific date. At this stage it is good to solicit help. In addition to the Person Throwing Funball, it is useful to have (more than one may be filled by the same person): * Assorted minions (who will help you poster, coerce others into postering, and so on. These people are then primed to become the Person Throwing Funball later). * Playlist author * Playlist mixer * Someone to be in charge of sound and light = Step Two = ''Timeframe: ASAP'' E-mail your dorm Social Rep with the same information you gave DeanChris. East's Social Rep is HelenFitzmaurice (2009-2010). Ask the rep to e-mail the head of Social or mention it at the next Social meeting. Doing this helps us avoid scheduling large parties over each other. Also, if you're planning on using the Social speaker equipment, and you are, mention that. Make sure that you'll be able to get a mixer, appropriate cords, subwoofers, and speakers. The social mixer has a tendency of being lost, so ask around other places if needed. East has a large number of XLR cords, which live in EDC storage, and two XLR/quarter inch adapters, which float around (but should probably be given a proper place). = Step Three = '''Timeframe: No less than a month before''' Prepare a budget. Be as inclusive as possible. Don't lie about what you're spending money on, but overestimate. Money goes really quickly and you'll be shocked at how many little things get forgotten. Once again, include all the information about your party on your budget. Old budgets can be found at HowToRunFunball/BudgetHistory. Some things, like candy, cost a lot more than you would expect. For a party like Funball, where the entire point of the party is to eat a lot of candy, get really hyper and dance, you're going to spend a lot on candy. Show your budget to a couple of people, especially those who have thrown Funball or other parties before. Here are the people who have thrown Funball before: * RichardBowen * HelenFitzmaurice * AlexisNast * MattKeeter * MattRichman * XandaSchofield * KarenBeaty * ManyOthers Once you feel good about your budget, make 10 copies of it and tell your Social Rep that you want to request money at the next Social meeting. You'll walk in, hand out your budget, answer questions and then leave. Once you're gone, Social will vote on how much to fund you for. You'll receive an e-mail letting you know what they decide, or the Social Rep will tell you. I'm working on putting old Funball budgets on wiki - RichardBowen = Step Four = '''Timeframe: No less than three weeks before''' Talk to the Dorm Presidents about holding a dorm meeting. At the dorm meeting, announce when the party is and how much money you received from Social and Dean Chris. Then ask the dorm for more money. They'll vote and you now have a very definite idea of how much you have to spend. I'd advise asking the dorm for money (standard $150) at an earlier dorm meeting. When submitting the budget to Social, you need to list how much money you're getting from the dorm and Dean Chris, because Social is expected to pay the lion's share of the bill. = Step Five = '''Timeframe: No less than two weeks before''' Call Jump Connection to reserve the bouncy castle and cotton candy machine. They're located in Azusa and their phone number is (626) 969-8192. They know us as a dorm because we've done this every semester for a number of years. Ask for 100 servings of cotton candy and 150 cones. They know us, so they'll throw the extra 50 cones in for free. The dorm address, if they ask for it, is 445 Platt Blvd. Keep in mind that Platt Blvd. used to be called 12th Street, so their maps may say that if they ask. Call Eden Audio in Anaheim to reserve the lights. Drop the name of the last person who ran Funball, because we get a very, very nice discount. Start working out transportation for the lights, too. The power spots come in a large 4'x4'x2' traveling case that will not fit in a sedan. If possible, find someone with a minivan willing to drive to Anaheim and back twice. Alternatively, find a Mudd Van driver and reserve the Mudd Van immediately. The power spots are a nuisance to transport, but produce excellent effects. * Are the power spots actually that good? There's no good place to put them - they weigh a ton, so getting them to the Nast shelf is hard, and when on the ground they tend to shine in people's faces. -- DanMoore = Step Six = '''Timeframe: No less than one week before''' Start putting together a playlist (these days, we usually outsource the playlist to someone who is different from the party planner - RichardBowen). Funball and most parties last for four hours and your playlist should be within a minute or two of this time limit. The goal of a Funball playlist is to put together a lot of bouncy, fun, danceable music, but not so much of it that you exhaust your attendees. Copies of previous playlists exist on the network. If you can find someone to 'mix' the playlist, which will make the transitions much better, this is good. They will need lead time, though, so see how much they need. = Step Seven = '''Timeframe: No less than one week before''' Make a poster with all the essential data about the party, including the fact that it's a nonalcoholic. Standard posters exist at [[HowToRunFunball/Posters]]. Making a few different varieties of posters is never a bad idea. Go to Dean Chris and have him approve the posters. Once you've got it stamped, make copies. Buy bright, multicolored paper in light colors and print posters off one of the school printers. 100 copies should be plenty. Get blue tape from F\&M for postering. Find a Scripps student with dorm access and go wandering the dorms to poster. She'll need to be with you at all times. Poster both campuses relatively thoroughly, focusing on visible places. We're had some success with doing postering directly after a dorm meeting, so asking the Dorm Presidents to hold another meeting the Tuesday night before Funball might also be helpful. Don't put up posters more than five days in advance. = Step Eight = '''Timeframe: During the week before''' Go shopping! Get candy, water, drinks, salty snack foods like pretzels and chips, salsa. Here are the stores we've shopped at before and what we've gotten there. I've found it helpful to go to the stores in this order, but how you do this is up to you: * Liquorama for root beer kegs **As far as I can tell, Liquorama no longer sells root beer kegs.--KarenBeaty * Smart and Final for candy ** Popular candies include: giant Pixie Stix, Airheads, red vines, normal sized Pixie Stix, sour candies ** Unpopular candies include: crunchy, hard candies, almost anything individually wrapped ** Buy more Pixie Stix (giant and regular) and Airheads than any other candy ***I'd recommend not buying regular Pixie Stix (they're rather annoying, and we're already getting Giant Pixie Stix) and instead buying lots of sour belts. --KarenBeaty = Step Nine = '''Timeframe: During the week before''' Send out a whole bunch of e-mails! * Send an e-mail to the dorm announcing Funball. This serves as a Lounge reservation for the evening, but also as your first call for help. Let the dorm know when you're going to start setting up and invite people to come on down and help. * E-mail EDC and ask if they can open EDC up for you before the day of the party. Make sure there's enough black plastic sheeting, which is used to cover the tables. Find the Christmas lights and set them near the door. Grab the dorm tarps and fold them up near the boxes of funballs. Basically, prep everything in EDC to be pulled out on the day of the party and make sure you don't have to buy any replacements while you're out shopping. Also remind EDC that the multimedia equipment will have to be broken down and moved. Someone from EDC has to be present at the set-up to guide helpers. * Send an e-mail to the dorm telling people to move their bikes from the bike racks to their rooms. Bikes should be removed by noon on the Friday of Funball and can be returned to their native homes Saturday morning. In the e-mail, make sure people realize that not only do their bikes take up space, but that they're simply more likely to be stolen during a party. * Funball is a Mudd/Scripps party and, in order to get funding, Scripps and Mudd must both be e-mailed. E-mail a party announcement to ''students-l@hmc.edu'' and ''student-l@scrippscollege.edu'' a couple of days before the party and repeat the e-mails daily until the party. Change the e-mail each time, as Scripps won't allow identical e-mails to be resubmitted. (Is this bullet still accurate? - RichardBowen Well, repeating e-mails to HMC students-l is likely to do little but anger the moderator. --MartinPyne) * E-mail Social to remind them that you're using their speakers and to ask about how pick-up works. *Check the weather forecast for Friday. If there's a chance of rain, figure out what you'll do about covering the funball pit. (For Fall 2010, we borrowed a tent from South. This barely covered the pit but was easy to set up and unobtrusive.--KarenBeaty) = The Day of the Party = (Note from RichardBowen: this section appeared in the TeX source commented out). If there are still a lot of bikes left during set-up, send another e-mail out to the dorm and tell people to move their bikes. If it keeps getting closer to partytime and the bikes are still there, start going door-to-door. Make sure DormPresidents knows to clear out the media equipment by Friday afternoon. If you give them notice, this goes better. Get the lights out of storage/rented and program them if they need to be programmed - HowToProgramFunballLights and use a climby person to hang them around the Lounge and second story of the dorm. Clear the lounge of furniture that you can fit through the doors, making sure you have a ratchet for the Louch. Line the funball pit with couch cushions and tarps. Fill with funballs.
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Editing revision 13 of HowToRunFunball